Executive Assistant / Administrator

Executive Assistant / Administrator

Job: Executive Assistant / Administrator
Primary Location: US-NY-New York, potential to be remote
Job Type: Standard
Schedule: Full-time
Job Number: 1946351

Challenging position for smart, polished, professional Executive Assistant with strong communication skills and ability to confidently manage multiple priorities. Related experience is required in healthcare services environment.
- Coordinate and manage executives’s business projects and activities
- Facilitate communication and act as liaison to management team
- Manage calendar, scheduling and logistics for appointments, meetings and conferences
- Monitor and research healthcare information
- Maintain records for executives, phones, company credit cards, and office keys
- Create various types of documentation using Microsoft Office
- Plan and organize events
- Manage billing, reconcile accounts and track expenses

Job Requirements
- Highly motivated
- Ability to manage sensitive and confidential information with discretion
- Strong time management skills
- Demonstrated ability to manage high volume of tasks
- Ability to meet deadlines
- Excellent communication skills
- Strong sense of urgency
- Highly proficient MS Office Suite

About Prime Healthcare Distributors

Prime Healthcare Distributors is a recognized leader in healthcare, hospitality, and government procurement services. Our services are provided globally with a 250 company client base across multiple industries including NFP’s. We manage spend across non-wage categories including products, services, and capital equipment.

We provide customized supply chain solutions for manufacturers, hospitals, healthcare systems, pharmacies, ambulatory surgery centers, clinical laboratories, and physician offices. Our distribution segment, distributes brand-name and generic pharmaceuticals, over-the-counter healthcare products, home healthcare supplies and equipment, outsourced compounded sterile preparations, testing and related services to various healthcare providers. We also provide supply chain and other consulting services to various institutional and retail healthcare providers, as well as, integrated manufacturer services, such as clinical trial support, commercialization support, and logistics services for the biopharmaceutical industry.

Our premier platform operates as a national procurement consortium for healthcare supplies and was built to tackle price transparency by harnessing the power of mass-purchasing.

How does it work?

Our platform agglomerates orders from our existing client base and we constantly work to source and negotiate with our suppliers to bring costs down. Our value proposition lies in our ability to not only grow our client base, but the more buy-in we have from our clients, the more money they save on their items purchased such as surgical supplies, professional medical equipment and personal protective equipment (PPE).

For more information, please visit: primehealthcaredistributors.com/careers

Job Type: Full-time

Pay: $30.00 - $70.00 per hour


  • 401(k)
  • 401(k) Matching
  • Dental Insurance
  • Disability Insurance
  • Employee Assistance Program
  • Flexible Schedule
  • Flexible Spending Account
  • Health Insurance
  • Life Insurance
  • Paid Time Off
  • Parental Leave
  • Professional Development Assistance
  • Referral Program
  • Relocation Assistance
  • Retirement Plan
  • Tuition Reimbursement
  • Vision Insurance


  • Monday to Friday
  • Overtime

Supplemental Pay:

  • Bonus Pay
  • Signing Bonus

COVID-19 considerations:
Potential to work remote

Work Location:

  • Fully Remote

Typical start time:

  • 8AM

Typical end time:

  • 6PM

This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous
  • People-oriented -- enjoys interacting with people and working on group projects
  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
  • Detail-oriented -- would rather focus on the details of work than the bigger picture
  • Achievement-oriented -- enjoys taking on challenges, even if they might fail
  • Autonomous/Independent -- enjoys working with little direction
  • Innovative -- prefers working in unconventional ways or on tasks that require creativity

This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused
  • Innovative -- innovative and risk-taking
  • Outcome-oriented -- results-focused with strong performance culture
  • Team-oriented -- cooperative and collaborative

This Job Is:

  • A job for which military experienced candidates are encouraged to apply
  • Open to applicants who do not have a high school diploma/GED
  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education
  • A job for which all ages, including older job seekers, are encouraged to apply
  • Open to applicants who do not have a college diploma
  • A job for which people with disabilities are encouraged to apply

Company's website:

  • www.primehealthcaredistributors.com

Benefit Conditions:

  • Waiting period may apply
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